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Why You Need a Managed Print Solution

From the Printware Blog on Thursday 9th May 2013 in Consumer Advice, Managed Print

How much does your business spend on printing? What’s your process for ordering supplies? Who do you call when one of your printers breaks down?

If you’re having trouble answering one or all of these questions, you’re not alone. In 2009, the Centre for Economics and Business Research published a report which showed that businesses could save £2 billion per year just by taking control of their printing costs.

Is your print infrastructure holding you back?

Our own experience has shown that successful companies of all sizes often have an unwieldy and inadequate print infrastructure which is difficult, or even impossible, to manage. A lack of integration, complex admin processes and outdated technology are just some of the barriers to effective budgeting and forward planning.

If any of this sounds familiar, we can definitely help. Buying from multiple vendors, inconsistent pricing and inadequate service cover are all costing you money and, just as importantly, time. In these tough economic times, you need to focus your time and energy on doing what you do best. Getting your print infrastructure right will help you do just that.

How can Printware help?

Great, so how do you go about overhauling your print infrastructure? With Printware’s help, the process is painless and straightforward, as we take a consultative approach to finding you the best possible solution. For small printer fleets, we can often guide you through the entire process by phone, while a bespoke solution for a large fleet will require a full print audit, which we would carry out free of charge.

What, exactly do we mean by “small” and what’s the minimum fleet size we can help you with? The answer’s simple – we can help you optimise your print infrastructure if you have just one printer. That’s right, just one. Transparent billing, fixed costs, regular invoicing, streamlined admin processes and full service cover for a single, solitary machine.

Is managed print right for my business?

There are, of course, some minimum criteria that apply; solutions are available for selected devices, which would exclude most inkjet printers* and lower-end lasers. As a rule of thumb, we’d also recommend that you only consider a managed print solution if you’re printing at least 3000 pages per month.

At the other end of the scale, we can tailor solutions for large fleets, across multiple sites, providing hardware, supplies and admin support. We can also provide a range of software tools which allow you to remotely manage your network, review your print strategy and identify potential cost savings.

Whatever the size of your printer fleet, we can help you get the best out of it and take control of your costs and your processes. Give us a call on 023 9262 3300 and we can start working with you to optimise your print infrastructure and help you take your business to the next level.

*since this article was first written, Brother has launched the HL-S7000DN, an enterprise-level mono inkjet printer which is available on a managed print service


by Anthony Morgan

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