Printers have become a staple addition to offices and studies around the world and, as with all technology, there may be the occasional technical hitch. However, the majority of problems associated with printers can be easily remedied. Below are a few of the most common problems that can occur with printers and a few ways to solve them.
"It won't print!"
The most obvious solution to this problem is to ensure that the printer is properly connected to your computer and that it is actually switched on. Also, it is worth remembering that the printer you intend to print from must be installed onto your computer; it is not unheard of for a driver to corrupt, meaning that you will have to uninstall and then reinstall the printer in order for it to work.
If you are unsure if your computer has the correct driver, then you can check by opening the devices and printing folder on the control panel. You should see a list of printers available to you, if yours is not there then check that it is linked to the network properly.
If you do not have the necessary driver, then they can be obtained from the appropriate manufacturer's website. Also, given the recent advent of Windows 8, many printer owners are discovering that they have to update their printing drives alongside their operating system to keep them working.
"It’s taking ages to print these…"
As a rule of thumb, colour laser printers are faster than inkjet and if your office is still relying on an outdated model, it might be worth investing in a replacement. However, there are a few workarounds that can help you to speed things up a bit.
The best way to speed up your printing is to adjust the quality settings; though you may compromise on resolution, you can enjoy faster printing. So, if you are printing documents for in-house use, it might be worth switching your printer to draft mode to shave seconds off your wait.
"It can't be out of toner (or ink) already?!"
When it comes to printing, some printers are more economical than others. At Printware, we include a running cost guide with each of our printers, but there are a few ways that you can make sure you get the most from your cartridges.
Typically, higher end printers are usually more economic when it comes to toner but the majority of printers will have a toner saving mode but, as mentioned before, this can sometimes come at the expense of resolution. Inkjet printers also have a draft mode which uses less ink and can be used when quality is not as important.
Low toner warnings vary between manufacturers, but they should be taken with a pinch of salt. You can often continue printing until they're empty. Also, the most effective method for saving ink and toner is common sense; do you really need a hard copy of the minutes from that 5 hour meeting?
"I think it’s jammed!"
When you own a printer, at some point you will inevitably have to face the infamous paper jam. Though they are usually uncommon, if you are encountering them frequently, then there are a few tips and tricks to bear in mind.
Firstly, don’t overfill your paper tray and always ensure that it is properly aligned. The majority of paper trays come equipped with a slider to ensure that the paper is held snugly and being fed neatly into the printer; if the slider is not properly positioned it can cause jams.
Though it may sound obvious, do not mix the types of paper you are feeding into the printer. If you're using anything other than standard, plain paper, check the specifications of your printer carefully. Also, it might be worth opening your printer up to ensure there are no scraps of paper or foreign objects interfering with the internal mechanisms.
To find out more about our range of printers or to discuss which model might be best for you or your business, get in touch with Printware today. Our expert team can be reached by calling 02392 623300 or by clicking here.