For the last decade and a half, every second Monday in February is National Clean Up your Computer Day. This means that yes, we do have busy schedules, but we should make time and set aside an hour at least once a year to ensure our computers health is up to scratch.
We spend a significant part of our lives in the workplace, so making sure our computers are as healthy as we are is important. Over time, you build up excessive documents, files and folders, as well as physical dirt and grime that needs cleaning. And don’t forget the office printer, this needs some TLC every once in a while, too.
Clean Up: Office Computer
There are a number of ways in which you can help clean up your computer this February. Files, documents and programmes can clog your PC memory and, as a result, slow your computer down entirely.
- Organise important documents, images and folders. Work around what is most logical and important to you; e.g. client, date saved, project, etc.
- Delete any junk that is not necessary for work purposes
- Delete any duplicated documents
- Delete files and programmes that are no longer used
- Update programmes and files that you have been postponing
- Implement a file naming process to find your documents easier, as well as to keep track of projects
- Defragging your computer frees up additional space on your PC and speeds it up, too
- Clean your keyboard with antibacterial wipes; give your monitor some attention, too
- Dust your PC tower.
Clean Up: Office Printer
Ensuring your office printer is running as smoothly and cleanly as possible is as important as the computers in your office, so we have some top tips for printer maintenance, too.
- Check your printer drivers are up to date and in working order. This can rectify a number of printer issues you may not even be aware of
- Ensure your printer firmware is up to date. If you need to update, it is worth contacting your IT manager or your printer's manufacturer support documents website
- Ensure your printer is clean and dust free, both inside and out. The smallest amount of lint can throw an important printing session out; wasting time, toner and paper in the process
- Store your printer and consumables out of direct sunlight
- Self-clean regularly to ensure any issues are identified and repaired accordingly
- If you need to turn your office printer off, ensure you do so via the machine before unplugging
It is worth following these tips and advice at least once a year, but more regularly where possible; to keep your machines and equipment running as smoothly as possible.
For more information on running your office, maintaining equipment and for general office advice and resources, please consult our blog. For orders and enquiries, please view our website or call us on 0333 566 8123.