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Avoid Wasting Time in a (Scan)snap!

From the Printware Blog on Friday 23rd June 2017 in Document Management

New research has found that the average UK office worker wastes at least 21 days each year due to slow or outdated technology. 157 hours in total, which is a time-frame longer than the paid annual leave of many UK workers. Could businesses make significant reductions to this by introducing quick, hassle-free and reliable scanning?

Where does this time go?!

It is not difficult to pinpoint where some time-drains exist. PCs that slow down as anti-virus scans run, servers that are slow to access, connecting to a new printer.

Likewise, if you have ever tried to scan using a multi-functional device, you'll know that it can be a slow and frustrating process. A lot of time can be wasted rectifying paper jams and double feeds, then cleaning up misscanned images and renaming files.

Scanning Workloads

However, it can’t be avoided; the march towards digitisation and all information being accessible to anyone, from anywhere, at any time, makes this increasingly important. Yet the challenge to digitise one hundred and one types of paperwork, in all different shapes, sizes, types, functions and priorities is one that many small businesses can struggle with.

The solution?

Most businesses will see the purchase of a multifunction device with an automatic document feeder (ADF) a wise investment. Not only can this be the go-to destination for printing, but also for scanning. It is not uncommon for it to dawn on users fairly quickly that this is not a perfect solution; about as quickly as it takes to encounter the first of those dreaded paper jams or double feeds – which usually does not take long.

Traditionally, automatic feed scanners have been volatile with anything other than the standard A4 sheet. If issues do arise the only other option is the monotony of individually placing each side on a flatbed scanner; so time-intensive as to be inviable if faced with more than just a few sheets.

If documents can be successfully scanned, fingers on that well-used ‘rotate’ function. There is the delightful job of fixing pages that are fed through upside down, or on their side. Then if a mixture of single- and double- sided sheets has been scanned, scrolling through and removing blank pages is sure to cost almost as much time as it does patience.

The Fujitsu Scansnap solution

By choosing a quality dedicated scanner you realise the benefits of intelligent scanning. One that is not only reliable and fast enough to be time-efficient, but intelligent enough to automate the more menial activities. If this is versatile enough to scan a range of media, and also to convey the scans to a range of devices quickly and without fuss, then the value added to the business is even greater.

ScanSnap scanners take the complication out of document imaging with one-button ease of use. Perfect for small and micro business environments, ScanSnap scanners offer duplex multi-sheet scanning, combining performance and affordability.

Fujitsu Scansnap iX500

To take the Fujitsu Scansnap iX500 as an example, it is capable of handling a surprising array of documents – even some flat objects such as bank cards. Likewise, fragile documents that would normally be caught and chewed up in the feed-through process can be processed by the iX500 with confidence. Up to 50 sheets of various media types – from thick glossy handouts to thin receipts on thermal paper, from A3 sized documents to business cards – can all be loaded simultaneously and scanned at a touch. Convenience and versatility has never been so … convenient and versatile.

You will even find that all pages have been auto-cropped, omitting the vast swathes of white space around each smaller document that you normally find with scanners. Blank pages will be completely removed. Each document is de-skewed and orientated appropriately, meaning you can leave that long-suffering ‘rotate’ function in peace.

Claim back some of those 21 days. Find out more about how you can speed up your business on the Fujitsu Scansnap iX500 page.

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